If you’re using a Board Management software solution, make sure that it offers secure storage for documents. You should ensure that the members of your company have access to secure information they handle including financial reports, to governing documents. You might consider implementing a portal that allows members to comment and share documents before meetings or even during meetings.
It is essential to communicate clearly in advance of the meeting to remind board members about the meeting, as well as any necessary documents. Make the agenda available along with any other materials supporting it a week in advance so everyone has an opportunity to read through the material and enter the meeting prepared. Affording feedback from your board prior to the meeting is also a great idea. This gives you the opportunity to address any concerns that may arise.
Virtual boards are made up from a variety who have different schedules and commitments. If you are able, schedule virtual meetings at times that the majority of the members are available. Avoid early mornings, late night, and regular breaks. If that’s not feasible you can use a digital scheduling tool to help you choose a an appropriate time to meet for the most people possible.
It’s essential https://seboardroom.com/how-to-set-up-text-to-donate-in-a-few-easy-steps to establish some rules for your virtual meeting etiquette. For instance it’s recommended to turn off your microphone when you’re not talking and hold meetings in a quiet place free of distractions. It’s beneficial to have someone keep a record of each meeting. The person who takes the minutes can keep the discussion on track and keep a record of every motion, decision and votes verbatim.
