While remote working was thought of as a temporary measure to help organizations get through the COVID-19 epidemic, many organizations have now switched to virtual board meetings as a permanent feature of their board member and director engagement. It can take a while for boards to become comfortable and Full Report productive in virtual environments.
It can be difficult to create a sense social interaction or camaraderie in a virtual context like it is in a physical environment. The addition of interactive elements to meetings such as breakout sessions, quizzes or even a poll could be helpful in breaking lengthy presentations and encouraging more participation. Another difficulty is that going online can be intimidating for those unfamiliar with communicating through video conference or teleconferencing tools, leading to lower engagement levels than normal.
It’s important to ensure that the platform you choose for an online board meeting is user-friendly so that it’s simple for everyone to use. Before the meeting, it can also be beneficial to conduct a technology review to ensure that all attendees have the proper equipment and can participate without any issues. It’s also beneficial to limit the duration of online meetings to prevent screen fatigue since people can start to feel uncomfortable after looking at the computer screen for too long. The inclusion of a brief agenda with estimated time limits for each item will help in the pace of the call and aid the chair in controlling the meeting.
